SBIR / STTR
Contractor / Grantee Phase I
Our objective in SBIR Phase I is to maximize your ability to gain an SBIR Phase II contract or grant with minimum cost. This keeps your costs low while providing you just-in-time management services when your Phase II award is announced.
Below are a few of the typical issues we encounter with our SBIR Phase I clients. If you have other concerns, we are glad to help with those also.
SBIR Accounting Software Using QuickBooks Pro®
To get you started, we've designed a template and manual for QuickBooks Pro to enter direct and indirect costs in preparation for Federal Government accounting. This template also works for your tax and management accounting. When you win your SBIR Phase II effort, we have the indirect cost calculation and fully burdened project cost software approved for use by the DCAA and NIH.
Download the Tech Biz NDA, sign, then fax to 720-494-8402 along with your order for our GovCalc template and accounting manual. Please include your contact information with your request.
Cost: As a QuickBooks authorized affiliate you can save on your purchase of QuickBooks Pro by using the Tech Biz affiliate status. Click on the link below and Tech BizSolutions will save you 20% on the new QuickBooks 2012 software! To be fully compliant with government requirements you will need to add $349 for the Tech Biz GovCalc template plus approximately $300/mo. for Tech BizSolutions to calculate job cost/indirect rates for you. free demonstration
Watch the free Intuit Marketplace Webinar - Scroll down to (Government Contract Management)
Potential gain or savings: $2,000 (thru Phase I) - $750,000 (thru Phase II)
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Proposal Costing Including the Development of Indirect Rates
Our SBIR Phase I clients need to understand the consequences of indirect rates such as Overhead and General & Administrative (G&A). This is a critical factor in pricing a government contract or grant proposal and can affect your business for years to come. We know how to develop and use these rates to properly set up your business for success and a profitable future with Government contracting.
Typical cost: $800
Potential gain or savings: $5,000-$250,000
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Federal Government Contract Negotiation Advice and Services During the Award Process
Sometimes our Phase I clients experience difficulty in understanding what the Government DOD or NASA Contracting Officer (CO) needs in order to justify giving clients the full price on their proposal. We know exactly what the CO wants.
Typical cost: $300
Potential gain or savings: $1,000-$75,000
Federal Acquisition Regulations (FAR)
If you have questions about these regulations, we are familiar with the FAR and are knowledgeable of the numerous interpretations Contracting Officers and the DCAA employ. NIH also references these regulations in their grants.
Typical cost: $200
Potential gain or savings: $500-$100,000
Intellectual Property Rights with the Federal Government
Our SBIR Phase I clients often do not know the requirements available to preserve their intellectual property when dealing with the Federal Government. The development and protection of intellectual property is one the most important assets a small research company can preserve. We know how to get you started in the right direction.
Typical cost: $150
Potential gain or savings: $100,000-$500,000
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Occasionally, the Government contracting officer requests that DCAA review our SBIR Phase I client’s proposal cost to verify that proposed costs are reasonable and allocable. This review, or audit, is often conducted as an on site visit by a DCAA auditor who asks for information (such as indirect rates backup). The audit typically causes great concern for our clients. Unless we can intercede on their behalf, this may result in the decrease in the price of our client’s proposal. We know how to deal with the DCAA.
Typical cost: $300
Potential gain or savings: $1,000-$5,000
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Establish / Negotiate Indirect Rates
Indirect rates are very important to your company’s future. The Government will reimburse you for all reasonable costs incurred to make your business successful. We can coach you through the process (or do it all for you if you wish) of creating a budget to enable you to understand the type of cost necessary to grow your company, and to deal with the Government in a manner they understand.
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Accounting Software for Government Contractors
See our complete product offerings
here.
SBIR Accounting Software-accounting via the web
Using QuickBooks Pro to enter direct and indirect costs, our GovCalc accounting program processes data for operational and government accounting.
The Tech Biz GovCalc accounting system for companies with government and commercial business includes:
- Balance sheet and Income statement
- Project direct and indirect burdened cost reports
- Actual Indirect rate calculation
- Chart of accounts structured to meet the Federal Acquisition Regulations
- Profitability on current contracts
- Financial position of the company
How the accounting system works:
- Process the monthly information in your current QBP file
- Accounts payable and Cash out
- Accounts receivables and Cash in
- Reconcile your cash accounts
- Time charges (direct and indirect)
- Submit your QuickBooks file to Tech Biz (or via hosting solution)
- Tech BizSolutions will email the financials (Adobe Acrobat file)
- Print your financial statements
Subscribe now for approximately $300/month
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Budget Templates
Our standard budget model will create a complete annual company budget and develop indirect rates suitable for your business both for the Government sector and the commercial sector. More important, it will enable you to understand the financial dynamics of your business.
Tech BizSolutions is an approved reseller of Digisoft Solutions business management software. The Digisoft solution affordably expands the utility of QuickBooks to include:
- DCAA compliant web-based timekeeping
- DCAA compliant job cost and indirect rate reporting
- Bid & proposal planning, pricing
- Material and property management
- Contract & project management
- Expense management
Contact us at 303-443-4440x125 for a free demonstration.
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We are a full-service consulting and accounting firm supporting government contractors of all sizes nationwide. We provide specialized services to small businesses doing business under the
Small Business Innovative Research (SBIR) program.
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For immediate attention, please call Mike Anderson at 303-443-4440
email mailto:manderson@techbizsolutions.com
Tech BizSolutions, Inc.
5710 Flatiron Pkwy., Ste B, Boulder, CO 80301
303-443-4440x125 or email mailto:manderson@techbizsolutions.com
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